The Covid-19 pandemic has compelled employees around the world to stay home and work. With remote work becoming a widely accepted way of working for staff, HR teams will have to adopt new technology called Geo-fencing to adapt to a small staff’s changing needs and requirements.
First of all, seamless and effective care management is just one of many challenges of managing a remote workforce. The attendance control was automated by biometrics and other registration instruments for employees who work from their offices. However, it still challenges many HR teams to manage the participation of remote workers and their location.
The planning of shifts and the monitoring of remote staff is a challenging task for the HR teams. If an organization uses the long-established process to track remote staff or excel, unnecessary time and effort are wasted, and additional stress is imposed upon HR staff. Businesses need state-of-the-art technology to track their employees even whether they are in the correct position or not. A sophisticated Geo-fencing time management system tracks the attendance of employees in real-time.
Geo-fencing is a digital perimeter for a geographical area in the real world. This feature generally allows an administrator to limit geographical areas where an employee can clock in and out. An administrator can define and assign to employees a limitless number of zones based on factors such as day of the week, daytime, etc.
Geo-fencing allows you to do more than just clock in and clock out. It will enable you to monitor your employees’ location in real-time and perform a series of security checks following the GPS location to ensure that everything is going well in the workplace. A robust change scheduling software system guides your employees and enables you to communicate within the solution.
But there are specific questions like how is employee monitoring and tracking possible when they work remotely? The HR teams need to use advanced technology, such as location-based tracking and geo-fencing.
What is Geo-fencing & how is it used for Automated Employee Attendance?
This location-based service utilizes radio frequency identification (RFID), GPS, Wi-Fi, or cellular data to enable pre-programmed actions triggered by a mobile device or RFID tag entering or exiting an underlying demarcation set up across a geographical location, which is known as a Geo-fence.
One can draw a Geo-fence around a site on a map to track employees’ time in the employee time tracking app. Many apps use Geo-fences to assign staff members to designated areas. Furthermore, the software tracks and monitors their whereabouts in regards to the Geo-fence.
Geo-fencing is the virtual boundary of a given location, defined using latitude, longitude, and radius.
This method may assist in employee attendance tracking. Every employee will be given a Geo-fence, and attendance records will be obtained only when they clock in and clock out within that Geo-fenced area.
Why Is Geo-fencing Effective for Tracking Employee Attendance?
Geo-fencing has become a great boon to HR teams in their efforts to track employees’ time. Let’s investigate the great benefits:
- Geo-fencing isn’t just for clocking in and out.
- This software uses GPS to pinpoint the exact position of an employee.
- Don’t use outdated methods to mark attendance on paper or excel spreadsheets.
- There’s no need to keep a count of people who enter and exit the office at the end of every month.
- Having the ability to build multiple fences with substantial geographies
- instant login-in and log-out notification
- Many campus locations user-friendliness
- automatic push notification when a worker arrives on campus
- consolidated report on employee attendance
- For organization compensation, monitors as well as keeps track of employee mileage.
- Keeps track of staff hours per project as well as mentioned in the job position.
What to do next after implementing location-Based Attendance Tracking Works with Geo-fencing?
Here are some things to think about before your organization begins using Geo-fencing with a new attendance application.
Conduct a new analysis of cell phone and device policies.
Geo-fencing software could use a user’s mobile data and drain their battery. Because your staff members are using their own mobile devices, this should be considered. Consider altering your business mobile phone plan if you are providing employees with mobile devices. Before you use a Geo-fencing time and attendance application, you may want to adjust your schedule.
Make sure all your employees are up to date with the latest amends.
Tell your staff about the Geo-fencing features you are implementing. If you fail to tell them in advance and they discover the truth later, they will feel as if they are being surveilled. Wearing down the workers’ confidence in management and your organization is terrible for everyone. State everything discussed previously. It will definitely be a mistake to think that it will only be used to reprimand late or absent employees.
Consider altering time and attendance policies in the company.
You will find it easier to communicate your organization’s time and attendance policies to your staff if you have shared them clearly from the start. For this new Geo-fencing project, you should discuss the latest procedures with your staff in advance. Ensure that all employee handbook changes are identified and extracted following Geo-fencing. It is essential that managers, who are assigned to a team, treat everyone equally, including when it comes to Geo-fencing time and attendance training.
Make sure that all your employees are appropriately trained to use the software.
The location- and Geo-fencing-enabled attendance app is straightforward to operate. Even though it may seem pointless to offer official training to use the new system, it may be helpful. However, you can’t simply assume that everyone knows what they have to do. Demonstrate how to punch in and out, resolve the issue of new time cards, and assist with granting time off. It’s going to make it easier for your customers to access the scheduling data and learn about new features by placing that information on a dashboard.
The guidelines for remote work have disrupted the work culture. Despite this, the pandemic left no choice but to close the company. Thus, workers became accustomed to remote working. HR will be notified immediately whenever an employee logs in or out, and the organization’s attendance data history will be stored. As a result, it is nearly impossible to get incorrect data about attendance because the software only collects information from the Geo-fenced area.
Staff productivity is boosted, and the employee attendance tracking app improves business operations with Geo-fencing time and attendance features. Every company is going to have its unique set of needs, so choose the best employee attendance app for employees based on your company’s specific needs and functions.
The best way to pick a vendor is to choose one that does the most seamless job of implementing, integrating, and enabling your business needs. Using the software will remove the need for paper to track attendance, which will increase your operational efficiency. The Geo-fencing functionality available in your application is beneficial to your employees if they travel to many different work sites during the day. If your team is spread over a large geographic area, you can use Geo-fencing to monitor their movements and keep your team’s organizational capabilities and productivity high.